Description
ABOUT THE ROLE
Under the leadership of the Asset Management team, the Part-Time Administrative Assistant will provide day-to-day administrative and clerical support to the department. This role will help keep property files, investor and lender correspondence, insurance records, and reserve draw documentation organized and current, allowing the Asset Management team to focus on portfolio performance and compliance.
WHAT YOU'LL DO
- Organize and maintain property files, including partnership agreements, loan documents, and regulatory correspondence.
- Assist in preparing, formatting, and distributing reports to stakeholders, investors, and lenders.
- Support tracking of annual property and liability insurance renewal dates and help compile required renewal documentation.
- Assist in assembling reserve draw request packets and maintaining supporting documentation.
- Schedule meetings, site visits, and inspections for the Asset Management team.
- Maintain department calendars, trackers, and logs for lender and investor deliverables.
- Handle routine correspondence, filing, scanning, and data entry.
- Order department supplies and provide general clerical support as needed.
- Perform other duties as assigned.
WHAT WE'RE LOOKING FOR
Specifically, we're looking for someone who:
- Has strong organizational skills and attention to detail.
- Communicates clearly and professionally, both written and verbal.
- Can manage multiple deadlines and maintain confidential information.
- Brings a proactive, dependable approach to administrative support.
WHAT WE OFFER
- Competitive pay
- Medical, dental, and vision insurance (BCBS of Texas HSA/HMO/PPO options)
- 401(k) with company match
- Paid time off and holidays
- A collaborative, growth-oriented team environment
The ITEX Group is an Equal Opportunity Employer (EOE M/F/D/V).
Requirements
High school diploma or equivalent required; some college coursework preferred.
Proficient in Microsoft Office (Word, Excel, Outlook).
Prior administrative or office support experience preferred; real estate or property management experience a plus.
PHYSICAL DEMANDS
Ability to sit or stand for extended periods of time while working at a desk/computer. Able to bend, reach, and lift up to 20 lbs.
